Define Field Status Variant

A Field Status Variant (FSV) in SAP FICO is a configuration tool used to control the input fields during document posting. It determines which fields are:

• Required (mandatory for input),
• Optional (input is optional), or
• Suppressed (hidden from the user).

The Field Status Variant ensures consistency and control over data entry, reducing errors and enforcing business rules.

Key Components of Field Status Variant

Field Status Variant (FSV):

• A group of Field Status Groups.
• Assigned to a company code, ensuring consistent behaviour across related business processes.

Field Status Group (FSG):

• A Field Status Group is a part of the Field Status Variant and specifies the properties of individual fields for specific GL accounts or transactions.
• Each Field Status Group has settings to define whether a field is:
  • Suppressed: The field is hidden.
  • Optional: The field is visible but not mandatory.
  • Required: The field is mandatory and must be filled.
  • Display Only: The field is visible but cannot be edited

Field Status Variant:

• A Field Status Variant is a collection of multiple Field Status Groups
• It is assigned to a company code, ensuring uniformity in how fields behave across the organization.

Importance of Field Status Variant

• Enforces data integrity by requiring specific inputs.
• Simplifies the user interface by suppressing irrelevant fields.
• Adapts data entry to meet organizational and statutory requirements.

Steps to Configure Field Status Variant

Here’s how to define and configure a Field Status Variant in SAP:

Create a Field Status Variant

Path: SPRO → Financial Accounting → Financial Accounting Global Settings → Ledgers → Fields → Define Field Status Variants (T Code: OBC4)

Create a new Field Status Variant by copy master (0001) or use an existing one

Copy all for configure

Change Name of FSTV and Field status Name

Now we can check as per below picture

Assign Company Code to Field Status Variant (TCode : OBC5)

Path:

SPRO → Financial Accounting → Financial Accounting Global Settings → Ledgers → Fields → Assign Field Status Variant to Company Code

 Assign Company Code to Field Status Variant:

• Enter the company code (e.g., VJ01) and assign the corresponding Field Status Variant (e.g., VJ01) & Save.

Customize Field Status Settings

For each Field Status Group, configure the fields’ status for different areas such as

• • General Data
  • Additional Account Assignments
  • Document Header
  • Posting Keys

Use Case Example

• For a Cash Account:
  • Fields like “Assignment” or “Text” might be optional.
  • Fields like “Cost Center” or “Profit Center” could be suppressed.
• For a Vendor Account:
  • Fields like “Business Area” might be required to ensure correct reporting.

Key Points to Remember

• Hierarchy of Field Status: Field Status is controlled by several factors, such as:

1. Posting Key

2. Field Status of the GL account (via the Field Status Group)

3. Document Type configuration

• The strictest setting (e.g., Required) takes precedence.

Other Material to Read
1. Define Company and Company Code
2. Define Fiscal Area

FAQ

1. What is a Field Status Variant (FSV) in SAP FICO (Explain its purpose and how it is used in controlling field input in SAP.) ?
2. How is a Field Status Variant different from a Field Status Group? (Clarify the relationship and differences between these two components)?
3. What is the importance of Field Status Variant in SAP FICO configuration? (Discuss how it helps in defining mandatory, optional, and suppressed fields)?
4. What are the main steps to configure a Field Status Variant in SAP (Provide a step-by-step explanation of the process, including creating, assigning, and linking it to a company code)?
5. How do you assign a Field Status Variant to a company code?
6. What is the difference between G/L Account Field Status Group and Document Field Status Group?
7. Can you explain the hierarchy of field status in SAP?
8. What happens if there is a conflict in field status settings?
9. What are the standard Field Status Groups provided by SAP?
10. How do you troubleshoot issues related to Field Status Variants?